Paso Robles Art Association

PRAA Facility Manager Contract Position

JOB SUMMARY:

Manages, evaluates and participates in various aspects of the Paso Robles Art Association (PRAA) facility at Studios on the Park (SotP).

REPORTING TO:

The Facilities Manager (FM) will report to the Paso Robles Art Association (PRAA) Board of Directors, and will comply with the conditions set forth by the SotP Board.

EXAMPLES OF RESPONSIBILITIES:

• Organize, coordinate and supervise the work of the gallery docents (Showffeurs) and volunteers.
• Ensure that Showffeurs provide a high degree of service to both internal and external customers.
• Provide motivation and training for Showffeurs and continually evaluate and update training tools and materials.
• Assist in developing annual schedules of art shows: draft and distribute show prospectus; manage the bring-in, jury, and pick-up processes and coordinate the artist receptions.
• Manage the maintenance and security of the showroom space, maintain a master calendar of facilities and prepare the facility for meetings and classes. 
• Open showroom on call as needed.
• Plan, organize and participate in events to ensure funding of Showroom operations on an on-going basis.
• Implement program fee structures in accordance with SotP and PRAA board cost recovery policies; makes budget recommendations and monitor program revenue and expenditures.
• Contribute to the grant application writing process.

KNOWLEDGE AND ABILITIES:

Knowledge of:

• Techniques for providing a high level of customer service to the staff, including artists, and the public.
• Sound budgeting practices.
• Applicable regulations and rules related to the facility and events assigned.
• Standard office practices and procedures; the use of standard office equipment including computers i.e. Microsoft Office, Word, spreadsheets, data base management, etc.
• Techniques for effectively representing the PRAA and SotP in contacts with community groups, government agencies, various businesses and the public.

Ability to:

• Identify facility and organizational needs and recommend alternative or enhanced programs.
• Establish and maintain effective working relationships with all contacts in the course of work.
• Work "off-hours" and weekends for specific programs/events.

EDUCATION AND EXPERIENCE:

1. High School Graduate.  Some college with major course work in Business, Communications or a related field is highly desirable.

AND

2. Two years of increasingly responsible experience in operating a facility or business that required good organizational, communication (oral and written) and computer skills, as well as budgetary responsibility.

OR

3. An equivalent combination of education and experience.

POSSESSION AND MAINTENANCE OF:

• A valid California class C driver's license and a satisfactory driving record.
• First Aid and CPR Certificates to be obtained within 6 months of start date.